Copyright Guidelines for Authors

In order to deposit a work in e-publications@bond, you must hold the copyright to that work, or it must be a version of your work allowed by the publisher to be made available in an institutional repository.

If the work is being, or has been, published by a traditional publisher you may have transferred your copyright as part of the publication agreement. Often the Submitted Version or Accepted Version of a publication (see the table below) is allowed to be uploaded into an institutional repository.

Draft Early version circulated as work in progress, or working paper
Submitted Version Also known as the pre-print, or submitted manuscript. This is the version that has been submitted to a journal for peer review
Accepted Version Also known as the post-print, or accepted manuscript. The is the final author-created version that incorporates referee comments and is accepted for publication
Published Version The publisher formatted published version
Updated Version A version that has been updated since publication

If you retain copyright

If you retain copyright to the work in question, or it has been published under a Creative Commons licence (see below), you will be able to submit it to e-publications@bond. If you share the copyright with other authors, check with them to make sure they also approve of the work being archived and made available in e-publications@bond.

Creative Commons Licences

If you have elected to publish in an Open Access journal your work will most likely have a Creative Commons licence. A CC licence gives the author copyright ownership over the work and allows the work to be reproduced and distributed under the provisions of the licence. There are six main licences to choose from and once a publication is available under a CC licence this will be replicated in the repository. Visit this Creative Commons website page for further licence information and to see a range of examples.

e-publications@bond hosts open access journals, images, data sets and other original content that is available under a CC licence. Please contact the if you would like to discuss licencing your academic output.

If you don’t retain copyright

If you don’t retain copyright, but have transferred your rights to your publisher, you may still be able to deposit a version of your paper in e-publications@bond. You may like to check your publisher's copyright policy to determine what is allowed to be submitted to an institutional repository.

It is helpful to know the copyright status of your work before submitting it to e-publications@bond, but the Scholarly Publications team can provide assistance in determining the copyright status of your work and complying with publishers’ copyright restrictions.

If you don’t know who publishes your journal

Because of mergers and acquisitions, it is sometimes difficult to identify the parent company for a journal. The SHERPA/Romeo site allows you to input the journal name to look up the publisher, after which you can look up their copyright policy.

If you are submitting an article for publication

It is sometimes possible to negotiate with publishers to retain some or all of your rights. At the very least, you should try to retain the right to self-archive a copy of your work an institutional repository such as e-publications@bond. Consider retaining rights to your article by attaching the SPARC Addendum to your publisher's contract.

For more information on licensing see the Author Rights tab in the Open Access and Scholarly Publishing Library Guide.

Author's Rights, Tout de Suite, an essay by Charles W. Bailey, Jr. from the US Digital Scholarship site, is designed to give journal article authors a quick introduction to key aspects of author's rights and to foster further exploration of this topic though liberal use of relevant references to online documents and links to pertinent websites.


Please contact the with any questions.


PLEASE NOTE: This document can only provide guidelines and should not be relied upon for legal advice.

Last updated 5 December 2016.