Copyright Guidelines for Authors

In order to deposit a work in e-publications@bond, you must hold the copyright to that work, or have the approval of the copyright holder to do so. If the work is also being published by a traditional publisher, though, you may have transferred your copyright to them as part of the publication process. You need to know the copyright status of your work before submitting it to e-publications@bond.

If you retain copyright

If you retain copyright to the work in question, and have not given someone else exclusive rights to distribute it, you should be able to submit it to e-publications@bond. You can proceed to directly submit a paper to the who will upload the work for you.

If you share the copyright with other authors, check with them to make sure they also approve of the work being archived and made available at e-publications@bond.

If you don't retain copyright

If you do not retain copyright, but have transferred your rights to your publisher, you may still be able to deposit a version of your paper in ePublications@bond. You should check your publisher's copyright policy to determine what is allowed to be submitted to an institutional repository.

Some publishers allow such deposit, though often with certain conditions:

  • Some allow the Submitted Version to be uploaded into an institutional repository.
  • Some allow the Accepted Version to be submitted to an institutional repository, but not the Published Version. The "published PDF" is an exact page image of the article as it appears in print.
  • Some allow deposit, but not until the Published version has been released (or some specified period after release).
  • Most publishers require acknowledgement that they hold the copyright, and/or a link to the final version on their web site.
  • Other publishers do not allow any version of the article to be deposited.

Identify the version of your journal article as one of the following:

Draft Early version circulated as work in progress, or working paper
Submitted Version The version that has been submitted to a journal for peer review
Accepted Version The final author-created version that incorporates referee comments and is accepted for publication version
Published Version The publisher-created published version
Updated Version A version updated since publication

The can provide assistance in determining the copyright status of your work.

If you don't know who publishes your journal

Because of mergers and acquisitions, it is sometimes difficult to identify the parent company for a journal. The SHERPA Romeo site allows you to input the journal name to identify the publisher and check their copyright policy. An Australian based listing is available via the Oaklist site.

Citation information

When you submit an article it is important to include citation information as well. This can be provided in the email accompanying your material sent to the .

If you are submitting an article for publication and want to retain rights

It is sometimes possible to negotiate with publishers to retain some or all of your rights. At the very least, you should try to retain the right to self-archive a copy of your work in e-publications@bond. Consider retaining rights to your article by attaching the SPARC Addendum to your publisher's contract.

For more information on licensing see the Australian Copyright Council's information sheet: Assigning and Licensing Rights.

Author's Rights, Tout de Suite (PDF), an essay by Charles W. Bailey, Jr. from the US Digital Scholarship site, is designed to give journal article authors a quick introduction to key aspects of author's rights and to foster further exploration of this topic though liberal use of relevant references to online documents and links to pertinent Web sites.


Please contact the with any questions.


PLEASE NOTE: This document can only provide guidelines and should not be relied upon for legal advice.
(Portions of the above have been adapted from the University of Pennsylvania ScholarlyCommons@Penn website).
Last updated 6 November 2008.